Chuyên viên hành chính dự án với kinh nghiệm đa dạng | Nữ | 1990 | Thủ Đức – Hồ Chí Minh

Project Administration, English Translation, Quality Control, Document Management, Team Coordination, Time Management, Communication Skills …

LE THI NGOC DUNG
English Secretary
Dob: 02/04/1990
Phone:
Gender: Female
Email:
Website:
Address: 28 Mai Chi Tho, An Phu, Thu Duc, HCMC

OBJECTIVE
– A Stable and Long-term Job That Offers Advancement Opportunities and Professional Growth, Contributing to Company Growth

EDUCATION
– 2008 – 2012: University of Technical Education of HCMC
– Technical English
– 07/2011 – 10/2011: Economic University of HCMC
– Export – Import
– 2009: IIG Vietnam
– TOEIC 815

WORK EXPERIENCE
– 01/2022 – 02/2023: Hitachi Ltd
– Project Administrator
– Report to C&I Manager or to QC Manager, assist the Managers in day-to-day duties and tasks related to the administration of the works.
– Support the QA/QC and C&I Managers in regard to all administrative work regarding Quality or Construction, including documents and letters issuance.
– Assist the Site/QC Engineers in their regular reporting duties and ensure the regular delivery of the Site/QC Records from the Engineers.
– Translate Vietnamese/English documents to English/Vietnamese documents, and check the document quality.
– Manage and maintain updated the calibration records of the equipment used on site and on all Quality activities.
– Manage the archive and assure that QC records are correctly preserved, maintained updated, accurate, and retrievable.
– Compile the data, storage, maintain updated and accurate all the QC traceability tables assuring their effectiveness.
– Control document and prepare documents for submission to third parties or internally.
– Interpret and prepare minutes of meetings during the meeting with third parties.
– Provide a central coordination for the weekly “Permit to Work” applications in readiness for the weekly review meeting and issue the permits once decided by the Construction Team.
– Provide a central coordination for the daily “RFI” applications and issue the documents once decided by the Construction/Quality team.
– Assist the C&I/QC Management with the planning and allocation of resources.
– Any works and documentation necessary for the execution of the Project, which is instructed by assigned immediate Supervisor/Manager.
– Assist Managers, Engineers, and Staffs who are working for the Project under Hitachi in regard to all administrative work such as preparation of documents/letters/reports, handling/controlling data, and others where/when instructed through Line Manager.

– 01/2020 – 12/2021: An Phong Construction Joint Stock Company
– Project Administrator
– Help the Project Director, Project Manager in administrative duties and processes.
– Implement policies and procedures.
– Schedule meetings, write and keep minutes.
– Prepare and distribute project materials.
– Deliver and receive documents from consultants.
– Collect, distribute documents, data, deliver promptly to all departments as Project Director, Project Manager requested.
– Alert the project manager to issues as they arise.
– Report on team and project performance.
– Act as point of contact for project team and facilitate communications.
– Supervise and delegate tasks to project assistants.
– Other tasks assigned by Project Director, Project Manager.

– 06/2017 – 01/2020: Do Thanh Auto Corporation
– General Director Secretary
– Assist to General Director in daily operation.
– Receive and make work schedules for General Director.
– Prepare and join in business schedules for General Director business trips.
– Take meeting minutes, arrange programs, time for meetings of General Director & partners.
– Prepare documents and collect the necessary information as required by the General Director.
– Receive and check all official letters, documents from Departments/Sections before submitting to General Director.
– Combine and submit weekly reports, monthly reports from all Departments/Sections.
– Transmit the General Director’s directions and expectations in writing to involved Units.
– Follow up and report work progress of Departments/Sections as required by General Director.
– Interpret, translate and support the General Director in internal, external affairs and relationships with companies, organizations, and authorities as assigned.
– Perform other duties as required by the General Director.

– 06/2015 – 06/2017: Do Thanh Auto Corporation
– Oversea Sales Expert
– Receive purchasing requests for imported goods/components from the departments, monitor and update the purchasing progress for departments.
– Carry out importing procedures for imported goods/components, monitor the progress of approval and convey to the functional departments to implement.
– Monitor and update the delivery status of imported goods/components.
– Set up and follow up the proposals for payment of imported goods/components for foreign partners.
– Follow up, contact with foreign partners (Korea: Hyundai & Tata Daewoo) regarding claims of imported goods/components.
– Co-ordinate with Logistics Department to complete the claim report of imported goods/components of Hyundai, Tata Daewoo with the purpose of receiving back goods/components to the Company.
– Prepare for foreign guest delegation welcoming (Tata Daewoo, JMC, Hyundai, Higer, Higer Scania, Higer Light Bus …), including pick-up service, hotel booking, ticket booking, meeting room, lunch, restaurant, gift preparation.
– Carry out weekly report and monthly report of Oversea Sales Department.
– Follow Korea and China Visa of Board of Directors and employees to prepare application plan.
– Translate English contracts, commercial agreements, documents, minutes, memorandums, letters, official letters, as requested.
– Support for English interpreting for departments as required.
– Monitor, manage, and propose to supply/repair equipment and office tools.
– Coordinate, support and guide new staffs to complete department work.

– 06/2013 – 05/2015: Sing Viet City Ltd
– English Secretary – Translator
– Edit, translate documents, letters mainly related to real estate, projects, decision, instruction of the government.
– Recruit staff, interview candidates.
– Make report, write meeting minutes for Director.
– Keep types of letter, documents of company.
– Control stationery.
– Interpret for Director when necessary.
– Other office tasks.

– 11/2012 – 04/2013: District 1 Training Center
– English Teacher Assistant
– Assist foreign teacher, work as an English teacher for elementary class.

– 10/2012 – 04/2013: Viet La Bo Company and Nam Thang Tourist Company
– Freelance of writing English essay
– Write, edit and post English essay.

CERTIFICATIONS
– 2011: Office Computer A

SKILLS
– Presentation
– Time Management
– Teamwork
– Independent Work
– Communication Skills
– Problem Solving
– Adaptability
– Multitasking
– Computer (Word, Excel, PowerPoint, Outlook).

INTERESTS
– Searching for information on the Internet
– Listening to music
– Singing
– Reading books
– Shopping, watching TV
– Learning about new things

ADDITIONAL INFORMATION
– Being honest, hard-working, patient, and friendly.
– Working under high pressure.