Chuyên viên quản lý văn phòng và giảng dạy tiếng Anh, tiếng Việt | Nam | 1995 | Bình Thạnh – Hồ Chí Minh

Administrator, Office Assistant, Teaching, Data Entry, Building Management, Translation …

BUI VUONG HAI VAN
OBJECTIVE
Secure a responsible career opportunity to fully utilize my training and skills, while making a significant contribution to the success of the company.

EXPERIENCE
05/2015 – 01/2016:
– Private Tutor (Vietnamese)
– Teaching Vietnamese for French

02/2016 – 02/2017:
– Private Tutor (English)
– Teaching English for Secondary School Students

11/2016 – 09/2017:
– Intern – Office Assistant
– The Blue Circle Pte
– Learn about the company’s regulations, background, missions. Master the scale, structure and rules of the company.
– Correspondence works.
– Order stationery, water, food, furniture, boxes, and other required items. Work with suppliers.
– Manage office cash expenses.
– Documents storage: in-coming and out-going letters, contracts, reports.
– Transactions with banks.
– Translate in-coming and out-going letters, reports, etc.
– Set up meeting room. Booking air tickets, hotels.
– Prepare and manage the Company event.

06/2017 – 03/2018:
– Administrator / Building Management
– LE & TRAN – Vietnam’s Premier Business Litigation Firm
– Office: Archwater building. LTD
– Administrator:
– Welcome visitors. Set up meeting room.
– Correspondence works.
– Follow and check staff presence (absent, go out for company’s works, client’s works, etc).
– Receive and transfer in-coming and out-going calls.
– Make legal service bill for LT’s clients.
– Book air tickets, hotels, company trips.
– Storage and manage documents: contracts, bills, invoices, etc.
– Support accountant and legal team.
– For AW’s building:
– Make ROP & issue the invoice (leasing invoice) & additional service (electricity, water charge).
– Checking on camera to manage over-time (share office clients).
– Building announcement to all people: fire protection, elevators maintenance, office rental fee, etc.
– Maintain building policy, forms, area, property and image.
– Prepare and hand-over room area, contract, etc. (office for lease) for new-coming clients.
– Solve the requirements of office tenants in the building (any damage or requirement).
– Make reports as well as operation reports periodically by week, month, quarter, year.
– Prepare regular maintenance at the beginning of month.
– Cashier:
– Building’s petty cash.
– Make PO, receipt, payment forms for any cash or bank transaction.
– Planning ahead budget for all the building’s next week expenses at the end of week.
– Collect bills & invoices every month-end. Make report.
– Follow all the monthly payment of suppliers and internal building service (cleaner, security, etc).
– Follow and collect all VAT invoices of all services: air tickets, drinks, maintenance, etc.

04/2018 – 06/2019:
– Administrator
– Fair Consulting Viet Nam
– Write and distribute emails, correspondence memos, letters, faxes and forms.
– Update and maintain office policies and procedures.
– Answer and direct phone calls. Welcome visitors. Send & receive letters, packages.
– Organize and schedule appointments. Plan meetings and take detailed minutes.
– Order office supplies, check stock and research new deals and suppliers.
– Maintain and update the contact list, customer list (Scope of service, term, etc).
– Make Consulting contracts based on each client demand.
– Make Timesheet / make Labour contract. Search CV and candidate.
– In charge of Company Union, give benefit money and trip, take care of staff’s family & life.
– Submit, record, reconcile and collect invoice expense reports/petty cash/file taxi customer charging.
– Prepare events, parties, company trips, travel & hotel booking arrangements.
– Translate Contracts, FS reports, Tax documents, etc.
– Make ROP and issue the VAT service invoice for clients.
– Buy & follow procedure Token, VAT invoice, e-invoice, software, etc.
– Insurance declaration.
– Support Accounting team, Sales department and Japanese desk.
– Prepare legal documents, submit tax declaration, notarize office, make report, make criminal record, etc.
– Diary management and arranging appointments, booking meeting rooms and conference facilities.
– Report, data entry (income reports, sales figures, property listings, etc).
– Maintain office working status: repair office supply & equipment, wifi, air-condition, electric, etc.
– Supplier Payment, deal, contract & contact.
– Act as a point of contact with IT & printer support, internet, building management, etc.

QUALITIES
– Hardworking and active
– Working with high sense of responsibility
– Flexibility in work
– Adaptability with high innovation

Qualifications:
– English Bachelor Degree
– GPA: 2.84/4
– Certificated: Illustrator, Photoshop, JPLT N4